New Facility Orientation

All Wisconsin licensed, Medicare-certified, hospitals, including psychiatric hospitals, and freestanding ambulatory surgery centers (FASC) are required to report inpatient and outpatient discharge data to the Wisconsin Hospital Association Information Center (WHAIC) each quarter.

WHAIC collects data pursuant to Chapter 153 of the State Statutes and subject to all terms and conditions as described in ss. DHS 120. Failure to comply with the reporting requirements regardless if the facility uses a vendor or not may result in financial penalties to the organization.

In order to comply with discharge data reporting facilities must follow the steps outlined below. WHAIC will assign your site a 10-digit facility ID number that will be used to upload your data into our data collection system.  

All Wisconsin hospitals are also required to submit annual hospital surveys to WHAIC.  The surveys are the Annual Survey, Fiscal Survey, Personnel Survey, Uncompensated Care and the Medicare Cost Report (Worksheet C).  For more information, please review the survey submission page on the website.

Check the EVENTS listing for data submission deadlines and upcoming training sessions.

The WIpop Compliance & IC Updates page also contains additional information for data submitters. 


HOSPITALS 

  1. Complete the Facility Setup Form.  The form is looking for facility contact information and vendor information (if a vendor is assisting with your data submission)
  2. WHAIC must add your facilities physicians and other qualified health care providers to its NPI database.  Prior to submitting your data file, submit your NPIs in the format provided | Download ZIP
  3. Training
    • To create a username for the Portal - click the LOGIN button in the upper-right corner on the web site.
    • Review the WIpop Roles document prior to registration
    • Users require portal registration and approval in WIpop for access to the data submitted
  4. WHAIC provides the record layout and specifications to each of the facilities to submit the data to the WIpop ICD-10 data collection system.  To submit data requires a review and understanding of the WIpop ICD-10 Data Submission Manual
  5. An annual Notice of Rate Increase is required for hospitals
  6. Understand how your data is used in WHAIC's publications, PricePoint, Discharge Data Deliverables.

FREE-STANDING AMBULATORY SURGERY CENTERS (FASC)

  1. Complete the Facility Setup Form.  The form is looking for facility contact information and vendor information (if a vendor is assisting with your data submission)
  2. WHAIC must add your facilities physicians and other qualified health care providers to its NPI database.  Prior to submitting your data file, submit your NPIs in the format provided | Download ZIP
  3. Training
    • To create a username for the Portal - click the LOGIN button in the upper-right corner on the web site.
    • Review the WIpop Roles document prior to registration
    • Users require portal registration and approval in WIpop for access to the data submitted
  4. WHAIC provides the record layout and specifications to each of the facilities to submit the data to the WIpop ICD-10 data collection system.  To submit data requires a review and understanding of the WIpop ICD-10 Data Submission Manual