WIpop Manual

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  1. Overview - Quarterly Data Submission Process
    • Data Parameters and Submission Deadlines
    • Profile and Affirmation Statements
  2. Inpatient/Outpatient Submittal Data Dictionary
  3. Inpatient/Outpatient Submittal Record Layout
    1. Primary Record
    2. Revenue Record
    3. Diagnosis Record
    4. Procedure Record
    5. Data Submission Guidelines
  4. Data Submission User Guide
  5. Appendices
    1. Facilities
    2. Race and Ethnicity Codes
    3. Source of Admission
    4. Source of Admission Code Structure for Newborns
    5. Type of Admission
    6. Patient Status
    7. Expected Source of Payment
    8. Type of Bill
    9. Place of Service
    10. Encrypted Case Identifier
    11. Coding Guidelines
    12. WIpop Error Validation - Edit Process
    13. FTP Clients
    14. Data Cycle Timelines
    15. Manual Data Entry
    16. Campus Definition
    17. Federal Billing Forms
    18. Wisconsin Statutes
    19. Frequently Asked Questions

To download a UserID Request Form, click here.		  
Timeline for Submitting Quarterly Data
Quarter Last Day of Quarter Data Submission Deadline for IP, OPS and ED Records Extension Request Deadline Data Submission Deadline for Other Hospital Outpatient Records Extension Request Deadline
1
March 31
May 15
May 5
August 15
August 5
2
June 30
August 15
August 5
November 15
November 5
3
September 30
November 15
November 5
February 15
February 5
4
December 31
February 15
February 5
May 15
May 5
Record of Revisions
Revision Date
Topics
Page Numbers
In Manual
PDF Version
6/22/06
 Unknown Sex, Reportable CPT/HCPCS Codes, FAQs - CPT/HCPCS Codes on Outpatient Records 2-1, 2-4, and 5-19-7 Section II page 1 and 4, Appendix xix page 7
5/18/06
 Additional Procedures, Facility Names, Other (additional) Reportable Diagnoses and Other (additional) Reportable Procedures, V Code Table 2-8, 2-9, 5-1-1 to 5-1-5, 5-11-1, and 5-11-2 Section II pages 8-9, Appendix I pages 1-5, Appendix XI pages 1-2
3/14/06
 Table of Contents, Data Dictionary - ED Visits, Data Parameters - Attending/Other PhysicianID, Record Layout - Primary record, Source of Admission, Patient Status, Primary Payer Combined Code and Type of Bill 1-iii, 1-3, 2-2, 2-3, 3-1, 5-3-1 and 5-3-2, 5-6-1 and 5-6-2, 5-7-3 and 5-8-1 Section I page 3 and 7, Section II page 2-3, Section III page 1, Appendix III page 1-2, Appendix VI pages 1-2, Appendix VII page 3 and Appendix VIII pages 1-3.
1/19/06
 Data Parameters - Outpatient Surgery 1-2 and 1-3 Section I pages 6-7
11/18/05
 Table of Contents, Overview, Data Parameters - inpatient, outpatient surgery, emergency department visits and observation, Submitting Quarterly Data, Profile Reports and Affirmations Statements, Statement Covers Period, Service Dates, File Layout - Primary Record, Type of Bill 14x, Place of Service, Error Codes, FAQs. 1-iii, 1-1 - 1-11, 2-5, 2-7, 3-1 - 3-2, 5-8-1, 5-8-3, 5-9-1, 5-12-1, 5-12-3, 5-19-4,5,7,8,10 Section I page 3, Section I page 5 - 15, Section II page 5 and 7, Section III page 1-2, Appendix VIII page 1 and 3, Appendix IX page 1, Appendix XII page 1 and 3, Appendix XIX pages 1,3,4,5,7,8, and 10
Archived Record of Revisions
   
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