837 Implementation

WIpop 837 Companion Guide and Technical Specifications

837 Effective Date: January 1, 2018 Dates of Service

This document is the Official Wisconsin Hospital Association Information Center (WHAIC) WIpop specific companion document to support the ANSI ASC X12N837 Health Care Claims (837) transaction for institutional, professional and reporting format to submit hospital and ASC claims transactions detail into the secure WIpop data submission site.

The information in the document if your guide to understanding what specific records and transactions are required for reporting to WHAIC. Last update on August 23, 2017.  For further information, please contact Cindy Case or Jim Cahoy at whainfocenter@wha.org.

  1. Introduction
  2. WHAIC Data Collection
  3. WIpop Access and Data Submission
  4. 837 Data Submission and Technical Requirements
  5. WIpop Mapping Rules and 837 File Specifications
  6. Batch Details, Validation and Affirmation Process
  7. Appendices
    1. Facility List
    2. Race & Ethnicity
    3. Expected Source of Payment and 837 Payer Mapping
    4. Type of Bill
    5. Place of Service
    6. Coding Guidelines
    7. Point of Origin for Admission or Visit
    8. Patient Discharge Status
    9. WIpop Edit Codes and Descriptions
    10. WIpop Roles and Registration
    11. De-identification of Name to Create UCID / ECID
      • Black Box Program and Instructions | DOWNLOAD
    12. Data Dictionary
    13. Manual Data Entry Instructions
    14. Marital Status Codes
    15. Terms, Acronyms and Definitions
    16. FAQ

 * 2017 WHAIC 837 Training PowerPoint | Download

 * Provider-Based Location FAQ

 * WIpop Roles Document 

* FAQs: Electronic Data Affirmation & Data Deliverables

DOWNLOAD the entire manual.


Previous 837 Project Announcements

Previous 837 documentation will be archived on this page as WHA Information Center continues to provide new information to the data submitters.